• How do I access the Virtual Seminar?  You will receive a link, by email, 72 hours prior to the start of the Virtual Leadership Seminar.
• When will the seminar be held? Seminar participants may log in 08:30 a.m. on 08/01/2020.The seminar will begin with Ambassador Orientation on 08/01/2020 9:00 a.m. and conclude with Closing Ceremonies on 04:00 p.m 08/02/2020.You must be present for the entire seminar.
• What kind of program is planned? A high-quality experience while expanding your leadership learning. Our virtual Leadership Seminar will feature many of the same elements as our in-person programs. You will hear from a wide variety of speakers including West Virginia storytellers and writers, Rainn Wilson, Founder of SoulPancake, and others. You'll also have fun group activities and interactive sessions with other students and HOBY volunteers. The program will not promote any specific political party, religion, or way of thinking; but is designed to develop critical thinking skills by actively involving participants in discussions and informal debate. During the seminar, you will be asked to undertake a community service project(s) involving at least 100 hours during the year following your seminar, to make a difference in your school, community, place of worship, or another environment where you see a need.
• Will I need to download any software or documents for the seminar? No.
• Who pays for the seminar? Your school or parent has paid a Registration Fee. 
• What should I wear at the seminar? Wear a comfortable t-shirt representing your school or community.
• What if I am unable to attend the seminar? If circumstances arise that prevent you from attending the entire seminar, we would like to allow another student to attend. Please notify your school who selected you, and follow up with a call to Amber Kelley, 240-626-1728.
• Who may I contact should I have additional questions? Additional questions or concerns should be directed to Zachary Morris, 304-389-7833, zach.morris@hobywv.org
• What action should I take now? With your parent or guardian, carefully review, complete, and sign the forms in this set by 7/24/2020.

You may download the Frequently Asked Questions document here.

It is very important that when giving your email address you know the following:

You can not use a school based email account (it will not let us send you emails since we are not within your school network)

The email address given needs to match the one that you will use to set up your free Zoom account (or if you already have a zoom account utilize that email address if you wish)

Instructions on how to set up your free Zoom Account can be found here.

WE PROVIDE THIS NOTICE TO DESCRIBE HOW MEDICAL INFORMATION ABOUT YOUR CHILD OR DEPENDENT MAY BE USED AND DISCLOSED. PLEASE REVIEW THE BELOW INFORMATION CAREFULLY AND IF YOU AGREE, PLEASE EXECUTE THE ATTACHED AUTHORIZATION.

We understand the importance of privacy and are committed to maintaining the confidentiality of your child or dependent’s medical information. We may preserve the medical disclosure information (“medical information”) concerning your child or dependent provided by you to HOBY for up to seven years. We use and retain these records to provide or enable health care providers to provide quality medical care to your child or dependent in the event of an emergency. This notice describes how we may use and disclose your child or dependent’s medical information. It also describes your rights, the rights of your child or dependent, and our legal obligations with respect to your child or dependent’s medical information.

A. How HOBY May Use Or Disclose Your Child Or Dependent’s Medical Information

HOBY collects health information about your minor child or dependent and stores it in a file and on a computer. These files are the property of HOBY, but the information belongs to you and your child or dependent. The law permits us to use or disclose your child or dependent’s medical information for the following purposes:

1. Treatment. In the event of an emergency, we will provide medical information about your child or dependent to the appropriate health care provider to provide for the medical care of your child or dependent. We may also disclose medical information to members of your family or others who can help your child or dependent if you are not available.

2. Awareness. We may also provide medical information about your child or dependent to HOBY employees and/or volunteers to the extent necessary.

3. Alumni Activities. We may provide medical information about your child or dependent to HOBY employees and/or volunteers in connection with alumni activities or events in which your child or dependent may be a participant.

4. Limited Disclosure. We will limit the use and disclose of medical information about your child or dependent as detailed below.

B. When HOBY May Not Use Or Disclose Medical Information

Except as described in this Notice of Privacy Practices, HOBY will not use or disclose health information which identifies your child or dependent without your written authorization.

C. Your Health Information Rights

1. Request for Special Privacy Protections. You have the right to request restrictions on certain uses and disclosures of your health information by way of a written request specifying what information you want to limit and what limitations on our use or disclosure of that information you wish to have imposed. We reserve the right to accept or reject your request and will notify you of our decision.

2. Copy of Notice. You have a right to a paper copy of this Notice of Privacy Practices.

If you would like to have a more detailed explanation of these rights, or if you would like to exercise one or more of these rights, contact Hugh O’Brian Youth Leadership at 818-851-3980.

D. Changes to this Notice of Privacy Practices

We reserve the right to amend this Notice of Privacy Practices at any time in the future. Until such amendment is made, we are required by law to comply with this Notice. After an amendment is made, the revised Notice of Privacy Protections will apply to all protected health information that we maintain, regardless of when it was created or received.

E. Questions or Complaints

Questions or complaints about this Notice of Privacy or how HOBY maintains the medical information of your child or dependent should be directed to Hugh O’Brian Youth Leadership at 818-851-3980.

Click here to download a copy of the Notice of Privacy Practices.

IN CONSIDERATION of the right to attend and participate in the Activities described above, the Participant (and, if the Participant is a minor, his or her parent or legal guardian) hereby:

1) Agrees to abide by all rules and regulations established by Hugh O’Brian Youth Leadership (HOBY);

2) Authorizes HOBY or any of its agents to provide, obtain, or authorize any reasonable incidental and/or emergency medical treatment for the Participant, in the event of the Participant’s illness, injury, or incapacity, and hereby accepts the responsibility to pay for such treatment;

3) Grants to HOBY the right to use in perpetuity Participant’s name, voice, likeness, biographical information, verbal or written quotes in any and all media, including, but not limited to, print, internet, social media, electronic, or broadcast.   Participant relinquishes and gives to HOBY all rights, title, and interest in any finished advertisements, reproductions, and original writing, video, photograph, likeness and/or recording created during participation in the Activities.  Participant hereby waives any right to any royalties or other compensation for the use of the original writing, video, photograph, likeness and/or recording taken based on the permission granted above, including, without limitation, rights related to publicity or commercial appropriation of likeness.  Participant hereby waives any right to inspect, review and/or approve any original writing, video, photograph, likeness and/or recording or use of such video, photograph, likeness and/or recording.

4) Acknowledges that there is an element of risk involved in any activity and certifies that Participant is physically, mentally, and emotionally capable of attending and participating in the Activities.  Participant assumes all risk of and financial responsibility for any loss or injury to the Participant or others that may occur as a result of the Participant’s negligence or misconduct, and indemnifies, defends, and holds HOBY harmless from and against any and all costs, claims, demands, charges, liabilities, obligations, judgments, executions, costs of the suit and actual attorneys’ fees incurred or suffered by HOBY as a result of, or arising out of, the Participant’s negligence or misconduct;

5) Agrees to immediately advise in writing the person in charge of the HOBY event and/or HOBY International of any injury, illness, or loss that occurs to the Participant during the event.This Consent and Acknowledgment of Risk shall not be amended, supplemented, or abrogated without the written consent of HOBY’s International Office in Westlake Village, California.  The Participant (and, if the participant is a minor, his or her parent or legal guardian) has read this Consent and Acknowledgment of Risk, and understands its contents.

By signing below, and by my initials and signature on all preceding parts of this form, I verify and acknowledge that:

• I have read the Virtual Seminar Resources;
• I have read and understand the Frequently Asked Questions document;
  
• All information provided in the Medical Information Notice;
• I have received a copy of the Notice of Privacy Practices;
• Consent & Acknowledgement of Risk;
• I have read and agree to the Virtual Seminar Ambassador Rules and Regulations.