2024 Volunteer Registration Form Header Image

Volunteer Registration

Dear Potential Volunteer,

Thank you for offering to volunteer your time for HOBY!

We will be holding the 2024 HOBY Maryland Leadership Seminar in person at Towson University, from Thursday, June 6 through Sunday, June 9, 2024, with staff arrival on the evening of Wednesday, June 5. If there are any updates to the location or timing of the seminar, we will let you know as soon as possible. 

During the weekend of Seminar, you will join “HOBY Ambassadors” from our state, as well as many other volunteers, to enjoy a unique leadership experience. We will present multiple viewpoints on important issues, encourage students to think critically about leadership, and also help them begin to identify their own particular leadership strengths. The seminar will be an enjoyable experience in a stimulating workshop environment. We tell Ambassadors that what they get out of the seminar will correlate directly with their level of participation in the activities, and you as a volunteer are able to help them get the most of this experience. 

Herein included, please find several HOBY forms that require your attention, as well as some information you may like to have regarding the seminar. Please ensure that you thoroughly review and complete all of the forms ASAP. All prospective volunteers must complete this entire application by a priority deadline of Monday, January 8th at 11:00 pm for priority consideration. Please note: submitting an application by the priority deadline does not guarantee a position. After the priority deadline, applications will be considered on a rolling basis in order to fill open positions.

If you have any questions, please contact us via one of the emails below. We are delighted to have you as part of this HOBY event and are grateful for the time and leadership you have volunteered!

Sincerely,




Natalie Gaudette

Leadership Seminar Chair

seminarchair@hobymd.org

Aaron M. Bernstein

Corporate Board President

president@hobymd.org

 


Acknowledgement

Please be advised that this volunteer application is extensive and will take you some time to complete. It contains the following:

  • Annual Background Check Form
  • Acknowledgment of the HOBY HQ Online Volunteer Application (which must be completed separately),
  • Volunteer Confirmation
  • Health and Safety Information
  • Consent & Acknowledgment of Risk,
  • HOBY Code of Conduct
  • Social Media and the Code of Conduct

as well as additional information to help us best find a place for you on our volunteer team. Collection of these data are done for all volunteer applicants so that it is already on file once you begin to volunteer with us. All data are maintained securely, in accordance with proper privacy guidelines

All HOBY Maryland 2024 Volunteer applications are due by 11:00 PM on January 8th, 2024. If you are under 18, this form set has multiple places that will require a parent or guardian electronic signature. You will want them present as you complete the forms.

You may save and resume completion of this form by using the link at the bottom of any page. However, without the link provided, the data you have entered cannot be retrieved and you will have to start filling out the form at the beginning. Should you use the "Save and Resume" function, providing your own self-created password will be necessary. We will not be able to provide you your personal "Save and Resume" link or password. However, you will be able to email yourself the link when it is provided.

As such, we recommend you have on file the following information before proceeding any further:

  • Social Security Number (for those 18 or older)*
  • Place of Birth*
  • Medical History+
  • Immunization Records+
  • COVID-19 Vaccination+
  • Medical Insurance (if applicable)+

Starred (*) items are used in our background check conducted by One Source. Items with a plus (+) are collected for emergency purposes and distributed only on a "need to know" basis.

All information submitted in this application will be subject to the HOBY Privacy Policy.

Any questions, concerns, or technical errors with this form may be reported to IT@hobymd.org.

Date of Birth:*
Seminar Date
I am 18 years of age or older

HOBY HQ Online Volunteer Application

HOBY HQ requires all HOBY volunteers to apply through their website. You can complete the application at:

https://volunteer.hoby.org/

Please Note:

If this is your first year volunteering, you do not need a username and password to enter the application. Simply click the "Continue" button under "New Volunteers". Returning volunteers should log in using the username and password they were issued when they last volunteered. In addition, you may need to set up Two Factor Authentication for HOBY Online, which was implemented by HOBY National recently. If you have any difficulty retrieving your existing account, contact our IT team at  IT@hobymd.org for assistance.


Online Application Status*

All volunteers must complete the online volunteer application. We can try to help you with it at Staff Training if necessary. If you think you will be unable to complete it before the seminar, please contact the Seminar Chair right away via email at seminarchair@hobymd.org.

HOBY Annual Background Check Form for Volunteers

Applicant Release Authorization

In accordance with the Child Protection Policy of Hugh O’Brian Youth Leadership (HOBY), all volunteers 18 years and older who will have regular access or contact with Ambassadors, or who will sit on the local affiliate corporate board must complete this form and agree to a background check annually. Background checks for individuals accepted to the positions of Regional Project Director (RPD) and Corporation President (CP) will be conducted by HOBY HQ; background checks on all other volunteers will be conducted by the Corporation President of the local affiliate HOBY corporate board.

The information provided on this form and your consent is required by law in order to conduct a background check. The information provided through this form will not be used for any other purposes. I hereby release HOBY, its affiliates, agents and all persons, agencies, and entities providing information or reports about me from any and all liability arising out of the request for or release of any of public or criminal records from law enforcement databases.

I hereby authorize, without reservation, any law enforcement agency, institution, information service bureau, school, employer, reference or insurance company contacted by Hugh O’Brian Youth Leadership (HOBY) or its background check service provider or agent, to furnish the information described above. I understand that in the event a negative hiring decision is made based upon the results of my background check, a report will be furnished to me upon my request. I understand that, regardless of previous appointments, HOBY is not obligated to appoint me to a volunteer position. If appointed and notwithstanding the results of this background check, I understand that violation of HOBY policies or principles could subject me to suspension or removal by HOBY staff.

PERSONAL INFORMATION

Name*
Home Address*
Format with hyphens
City
State
Country

Include your ambassador year in the total.

I CERTIFY THAT THE INFORMATION ON THIS APPLICATION IS TRUE.

Use your mouse or finger to draw your signature above
Print Your Name*
Date*

Volunteer Confirmation Form

Name*
Gender*
Pronouns
Race and Ethnicity*
HOBY Maryland is committed to working towards a seminar volunteer team that is representative of the ambassadors we serve and our state demographics overall. Please select your race/ethnicity above.
Housing Choice*
I am currently enrolled in high school.*
I currently attend college/graduate school.*
I am 21 years of age or older.
OR will be age 21 by June 6th, 2024.
T-shirt Size*
Are you a part of the seminar committee?*
Please upload a headshot of yourself*
No File Chosen
File uploads may not work on some mobile devices.
JPG, JPEG, and PNG formats acceptable
You can answer in bullets or text.
Please limit your response to 2-5 sentences.

Personality Test

Each question has 4 sets of words that are to be ranked. 4 is the MOST like you, and 1 is the LEAST like you. Rank from 1 to 4 as you see yourself. You may only use each value ONCE per question.

Question 1*
Question 1
  1 - Not Really Like Me 2 - Somewhat Like Me 3 - Mostly Like Me 4 - Extremely Like Me
Active, Variety, Sports, Opportunities, Spontaneous, Flexible
Organized, Planned, Neat, Parental, Traditional Responsible
Warm, Helpful, Friends, Authentic, Harmonious, Compassionate
Learning, Science, Quiet, Versatile, Inventive, Competent
Each question has 4 sets of words that are to be ranked. 4 is the MOST like you, and 1 is the LEAST like you. Rank from 1 to 4 as you see yourself.


Question 2*
Question 2
  1 - Not Really Like Me 2 - Somewhat Like Me 3 - Mostly Like Me 4 - Extremely Like Me
Curious, Ideas, Questions, Conceptual, Knowledge, Problem Solver
Caring, People, Oriented, Feelings, Unique, Empathetic, Communicative
Orderly, On-time, Honest, Stable, Sensible, Dependable
Fun, Action, Challenges, Competitive, Impetuous, Impactful
Each question has 4 sets of words that are to be ranked. 4 is the MOST like you, and 1 is the LEAST like you. Rank from 1 to 4 as you see yourself.


Question 3*
Question 3
  1 - Not Really Like Me 2 - Somewhat Like Me 3 - Mostly Like Me 4 - Extremely Like Me
Helpful, Trustworthy, Dependable, Loyal, Conservative, Organized
Independent, Exploring, Competent, Theoretical, Why?, Ingenious
Playful, Quick, Adventurous, Confrontational, Open Minded, Independent
Kind, Understanding, Giving, Devoted, Warm, Poetic
Each question has 4 sets of words that are to be ranked. 4 is the MOST like you, and 1 is the LEAST like you. Rank from 1 to 4 as you see yourself.


Question 4*
Question 4
  1 - Not Really Like Me 2 - Somewhat Like Me 3 - Mostly Like Me 4 - Extremely Like Me
Sharing, Getting Along, Feelings, Tender, Inspirational, Dramatic
Active, Free, Winning, Daring, Impulsive, Risk Taker
Thinking, Solving Problems, Perfectionist, Determined, Complex, Composed
Follow Rules, Useful, Save Money, Concerned, Procedural, Cooperative
Each question has 4 sets of words that are to be ranked. 4 is the MOST like you, and 1 is the LEAST like you. Rank from 1 to 4 as you see yourself.


Question 5*
Question 5
  1 - Not Really Like Me 2 - Somewhat Like Me 3 - Mostly Like Me 4 - Extremely Like Me
Puzzles, Seeking Information, Making Sense, Philosophical, Principles, Rational
Social Causes, Easy Going, Happy Endings, Approachable, Affectionate, Sympathetic
Exciting, Lively, Hands On, Courageous, Skillful, On Stage
Pride, Traditional, Do Things Right, Orderly, Conventional, Careful
Each question has 4 sets of words that are to be ranked. 4 is the MOST like you, and 1 is the LEAST like you. Rank from 1 to 4 as you see yourself.

Travel Information

Volunteer will arrive at the HOBY Leadership Seminar by:*
Note: It is highly suggested that TA do not drive themselves to/from seminar. If TA must drive themselves, they must receive permission from the TA directors and will be required to leave their keys with them during the entirety of seminar.

Parents / Guardians: HOBY strongly discourages students from driving themselves to and from the seminar; students are typically very tired by the end of the weekend.

Name of Driver*
Arrival:*
:  
Are departure plans different?*
Volunteer will depart the HOBY Leadership Seminar by: *
Note: It is highly suggested that TA do not drive themselves to/from seminar. If TA must drive themselves, they must receive permission from the TA directors and will be required to leave their keys with them during the entirety of seminar.
Name of Driver*
Departure:*
:  
By initialing here, I understand and acknowledge that all transportation to and from the seminar facility is my responsibility. This includes responsibiility during any connection flights, bus transfers, or in between modes of transportation.
By initialing here, I understand and acknowledge that all transportation to and from the seminar facility is my responsibility. This includes responsibiility during any connection flights, bus transfers, or in between modes of transportation.

Health and Safety Information

Emergency Contact*
Check the following conditions the participant has had or is subject to now:*
Are any treatments or medications required for any of the above conditions for the volunteer?*
Has the volunteer ever been hospitalized or had serious illnesses?*
Are there are any limitations on the amount of physical exercise the volunteer can engage in?*
Does the volunteer have any non-food and non-medicine allergies (insect stings, plants, etc.)?*
Please check all that apply with respect to dietary restrictions:*
Is the participant required to carry an inhaler, insulin, EpiPen or other life-saving medication for any reason?*
Does the volunteer have any allergic reactions to medication (penicillin, sulfa drugs, tetnus antioxin, etc.)?*
Is the volunteer taking any prescription medications?*
Please mark the below over-the-counter medications that you APPROVE to be administered by HOBY:*
Is a specific decongestant necessary?*
Please list the type of illness the participant has received immunizations for:

Medication Verification Form for Physicians

This form is to be completed by the participant’s prescribing physician. If the participant has more than one prescribing physician, then each physician will need to complete a form. Please type or print legibly.

Please download and print the Medication Verification Form for Physicians by clicking here.

Please upload the completed form(s) to:

Upload forms here.

This link will also appear in your confirmation email. You should obtain a copy of the Medication Verification Form for EACH prescribing physician.

Consent & Acknowledgement

IN CONSIDERATION of the right to attend and participate in the Activities described above, the Volunteer hereby:

1) Agrees to abide by all rules and regulations established by Hugh O’Brian Youth Leadership (HOBY);

2) Grants to HOBY the perpetual, worldwide, royalty free right to use the Volunteer’s name, voice, likeness, verbal or written quotes, and any information submitted by the Volunteer to HOBY or otherwise captured by HOBY in connection with Volunteer’s participation in any Activities (“Likeness”) in any and all media, including, but not limited to, print, internet, social media, electronic, or broadcast.  Volunteer relinquishes and gives to HOBY all rights, title, and interest in any finished advertisements, reproductions, and original writing, video, photograph, likeness and/or recording created using Volunteer’s Likeness (“Materials”). Volunteer hereby waives any right to any royalties or other compensation for the use of the Materials taken based on the permission granted above, including, without limitation, rights related to publicity or commercial appropriation of likeness. Volunteer hereby waives any right to inspect, review and/or approve any Materials or the use thereof;

3) Certifies that the Volunteer is physically, mentally, and emotionally capable of attending and participating in the Activities; assumes all risk of and financial responsibility for any loss or injury to the Volunteer or others that may occur as a result of the Volunteer’s negligence or misconduct; and indemnifies and holds HOBY harmless from and against any and all costs, claims, demands, charges, liabilities, obligations, judgments, executions, costs of the suit and actual attorneys’ fees incurred or suffered by HOBY as a result of, or arising out of, the Volunteer’s negligence or misconduct;

4) Agrees to immediately advise in writing the person in charge of the HOBY event and/or HOBY HQ of any injury, illness, or loss that occurs to the Volunteer during the event;

5) This Consent and Acknowledgment shall not be amended, supplemented, or abrogated without the written consent of HOBY HQ.

6) Volunteer has read this Consent and Acknowledgment and understands its contents.

By initialing here, I agree to the terms of the Consent & Acknowledgement of Risk.
By initialing here, I agree to the terms of the Consent & Acknowledgement of Risk.

Notice of Privacy Practices


WE PROVIDE THIS NOTICE TO DESCRIBE HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED. PLEASE REVIEW THE BELOW INFORMATION CAREFULLY AND IF YOU AGREE, PLEASE EXECUTE THE ATTACHED AUTHORIZATION.

We understand the importance of privacy and are committed to maintaining the confidentiality of your medical information. We may preserve the medical disclosure information (“medical information”) concerning you provided by you to HOBY for up to seven years. We use and retain these records to provide or enable health care providers to provide quality medical care to you in the event of an emergency. This notice describes how we may use and disclose your medical information. It also describes your rights, and our legal obligations with respect to your medical information.

A. How HOBY May Use Or Disclose Your Medical Information

HOBY collects health information about you and stores it in a file and on a computer. These files are the property of HOBY, but the information belongs to you. The law permits us to use or disclose your medical information for the following purposes:

1. Treatment. In the event of an emergency, we will provide medical information about you to the appropriate health care provider to provide medical care for you. We may also disclose medical information to members of your family or others who can help you.

2. Awareness. We may also provide medical information about you to HOBY employees and/or volunteers to the extent necessary.

3. Alumni Activities. We may provide medical information about you to HOBY employees and/or volunteers in connection with alumni activities or events in which you may be a participant.

4. Limited Disclosure. We will limit the use and disclose of medical information about you as detailed below.

B. When HOBY May Not Use Or Disclose Medical Information

Except as described in this Notice of Privacy Practices, HOBY will not use or disclose health information which identifies you without your written authorization.

C. Your Health Information Rights

1. Request for Special Privacy Protections. You have the right to request restrictions on certain uses and disclosures of your health information by way of a written request specifying what information you want to limit and what limitations on our use or disclosure of that information you wish to have imposed. We reserve the right to accept or reject your request and will notify you of our decision.

2. Copy of Notice. You have a right to a paper copy of this Notice of Privacy Practices.

If you would like to have a more detailed explanation of these rights, or if you would like to exercise one or more of these rights, contact Hugh O’Brian Youth Leadership at 818-851-3980.

D. Changes to this Notice of Privacy Practices

We reserve the right to amend this Notice of Privacy Practices at any time in the future. Until such amendment is made, we are required by law to comply with this Notice. After an amendment is made, the revised Notice of Privacy Protections will apply to all protected health information that we maintain, regardless of when it was created or received.

E. Questions or Complaints

Questions or complaints about this Notice of Privacy or how HOBY maintains the medical information of your child or dependent should be directed to Hugh O’Brian Youth Leadership at 818-851-3980.

ACKNOWLEDGEMENT OF RECEIPT OF NOTICE OF PRIVACY PRACTICES

You may click here to download the Notice of Privacy Practices.

By initialing here, I hereby acknowledge that I agree to and that I received a copy of the Notice of Privacy Practices.
By initialing here, I hereby acknowledge that I agree to and that I received a copy of the Notice of Privacy Practices.

HOBY Code of Conduct

Hugh O’Brian Youth Leadership (“HOBY”) is committed to the highest ideals of youth leadership development and education and expects all representatives to act in a manner that contributes to the overall mission of HOBY, consistently reflects positively on the organization and follows HOBY policies. As a HOBY representative, I accept responsibility to represent HOBY with pride and dignity conducting myself in a professional manner and as a positive role model for HOBY program participants, alumni, volunteers, and the greater public. I agree to adhere to the following standards of conduct.

  • I will treat everyone with respect, dignity, patience, integrity and consideration. I will be fair, professional, and honest.
  • I will encourage participation of and respect for individuals of diverse backgrounds, cultures, and perspectives, and treat everyone equally.
  • I will maintain high standards of moral and ethical conduct that includes self-control and responsible behavior, including respect for the privacy of others. I will be a positive role model.
  • I will respect the property of hotels, universities, dormitories, dining facilities, and other venues.
  • I will ensure that HOBY is a positive experience for ambassadors, alumni, and volunteers, and will provide the highest quality event possible.
  • I will provide for the general welfare, health and safety of any ambassador or alumni in my charge during the course of my assigned duties.
  • I will abide by all HOBY rules, standards, policies and guidelines.
  • I will obey all local, state and federal laws.
  • I will refrain from the use of alcohol, tobacco products and profane language while serving HOBY, particularly while in the presence of youth.
  • I will refrain from any form of personal abuse/attacks towards ambassadors, alumni, volunteers, staff, board, and others, including verbal, physical and emotional abuse.
  • I will not engage in disloyal, disrespectful, and detrimental conduct to HOBY, including, but not limited to, disloyal, disrespectful, and detrimental conduct by e-mail and on the internet.
  • I understand that I am only authorized to represent HOBY as specifically indicated in my position description, or as directed in a written authorization signed by my respective Director of National Programs, or as approved by the President/CEO and/or the Board of Trustees.
  • I will perform all duties and responsibilities in a timely and professional manner.
  • I understand that HOBY discourages relationships of a romantic or sexual nature between supervisors and those they supervise or volunteers and those they serve. I agree to maintain appropriate relationship boundaries during the course of my volunteer activities/work and agree to speak with a supervisor/staff member should any relationship develop.

You may click here to download the Code of Conduct.

Use your mouse or finger to draw your signature above

Social Media and the Code of Conduct

The Code of Conduct was created to provide guidance and expectations of behaviors on behalf of those serving HOBY. It was designed to protect HOBY, the Ambassadors, volunteers, and local sites from behavior that could be detrimental to the effectiveness of the programs, the health and safety of Ambassadors, and volunteers, as well as the reputation of HOBY as an organization. For the most part, the Code of Conduct is very straightforward and clear. However, it’s worth reviewing a few particular points.

First, much of the Code of Conduct applies beyond the 4 days of a seminar, the 8 days of WLC, or the one day of a CLeW or Alumni Event. Violations of the Code of Conduct that negatively impact HOBY, any programs, other volunteers, Ambassadors, or alumni can, and sometimes do, occur outside of specifically scheduled programs and events. For example, one of the bullet points in the Code states: “I will refrain from any form of personal abuse/attacks towards ambassadors, alumni, volunteers, staff, board and others, including verbal, physical and emotional abuse.” Clearly, such abuse can occur at any time. If HOBY HQ is notified of possible violations of the Code of Conduct, an investigation is conducted, documentation gathered and disciplinary action, if necessary, may be applied.

Recently, social networking has been a subject of some debate regarding the Code of Conduct. Social networking sites are wonderful communication and networking tools. They have helped keep HOBY stakeholders connected, motivated and inspired. In fact, the Official Facebook HOBY Fan Page, HOBY Twitter, and HOBY YouTube Channel are great examples. If you haven’t joined yet, please do so at:

http://www.facebook.com/HOBY
http://www.twitter.com/HOBY
https://www.instagram.com/hoby/
http://www.youtube.com/HOBY


However, cyber-bullying, inappropriate commentary, and/or photos can be violations of the Code of Conduct, regardless of when they were posted. HOBY is not unique in this regard. Many employers will also act (including reprimands, suspensions, and terminations), in response to social network postings deemed inappropriate, even if the activity occurs outside company time. Employers and university admissions offices often look at social networking sites prior to accepting candidates. What is written, photographed, or recorded and posted can have a negative impact beyond what one might expect.

Obviously, HOBY does not have the staff, nor frankly, the inclination to search for and review postings and other activities by our vast network of volunteers and alumni. And fortunately, for the most part, we don’t have to do so. But when an issue is raised or a complaint filed, though a rare occurrence when considering the total number of HOBY volunteers and alumni nationwide, we do have an obligation to investigate and act accordingly. HOBY volunteers remain some of the most dedicated and inspiring people in the country, and for that we are grateful! If you have any questions regarding the Code of Conduct and its practical application, please do not hesitate to contact your Director of National Programs.

With this information in mind, HOBY recognizes that the line in using your own social media space as a HOBY volunteer or other stakeholder is often blurred when dealing with other HOBY stakeholders or the general public. We encourage members of the HOBY community to use social media as a way to stay connected, but remember that while social networking is fun and valuable, there are some risks you should keep in mind. In the social media world, there is often no line between what is public and private, personal or professional. We've created these general social networking/media guidelines that are important for you to consider as you share your thoughts, views, and perspectives—as a member of the HOBY community—in the virtual world.

Use Good Judgment

  • We expect you to use good judgment in all situations—that applies in the world of social networking/media as well.
  • Remember to know and follow the HOBY Code of Conduct.
  • Just as we work to maintain an environment in our programs that is positive, respectful, and inclusive for all our stakeholders, let's work together to do the same in the social networking/media world.

Be Transparent

  • Even though you are a HOBY volunteer, unless you are specifically authorized to speak on behalf of the organization or one of its affiliates as a spokesperson, you should state that the views expressed in your postings, etc. are your own.
  • Be open about your affiliation with HOBY and the role/position you hold.

Don’t Share Everything

  • Do not publish, post, or release information that is considered confidential or not public. Online 'conversations' are never private!
  • If it seems confidential, it probably is. If you have any questions about what is considered confidential, check in with your Leadership Seminar Chair, Corporate Board President, or Director of National Programs.
  • To ensure your safety, be careful about the type and amount of personal information you provide to anyone, including fellow members of the HOBY community.
  • NEVER give out or transmit personal information of participants or fellow volunteers.

Show Respect

  • Please respect brand, trademark, copyright information, and/or images of HOBY, its affiliates, and sponsors.
  • You may use photos and video (products, etc.) from events, but do so with the permission of those included in the material.
  • Please do not post pictures of others (participants, fellow volunteers, etc.) without their permission.

Scenario:

Q: You see something on YouTube/Instagram (or any other sharing/social media type site) regarding HOBY and you aren’t sure if the content is appropriate, what do you do?

A: Ask yourself the following questions:

Is it HOBY appropriate?

If a potential corporate donor was doing research to decide whether to give you a donation, and they saw this posting, would it make a favorable impression?

If a foundation to which you applied for a grant was doing research to decide whether to give you a donation, and they saw this posting would it make a favorable impression?

If a potential gift-in-kind donor was doing research to decide whether to give you a gift-in-kind donation, and they saw this posting would it make a favorable impression?

If a school administrator or guidance counselor was doing research to decide whether to send a student to your seminar, and they saw this posting would it make a favorable impression?

If a potential volunteer was doing research to decide whether to volunteer with your site, and they saw this posting would it make a favorable impression?

If a potential ambassador was doing research to decide whether to attend your seminar, and they saw this posting would it make a favorable impression?

If a parent/guardian of a potential ambassador was doing research to decide whether to send their son or daughter to your seminar, and they saw this posting would it make a favorable impression?


If your answer to any of these questions is no, it shouldn’t be online. But it is. And you don’t have control over everything that is online and what gets video-taped and posted, but you do have control over what actually happens at your seminar or HOBY event. If you discover an unfavorable posting, it should be taken down immediately, or report it to your Director of National Programs for investigation.

Anything with the name of HOBY on it affects us all - all sites, HOBY HQ, WLC, TI, seminars in other countries - not just the particular site where the posting originated.


You may click here to download Social Media and the Code of Conduct.

I have read and understand the Social Media Addendum to the Code of Conduct. I understand that it applies throughout the year and failure to adhere to any or all parts of this code may result in suspension from my duties and/or termination of my relationship with HOBY.*

Facilitation Team

Dear Potential Volunteer:

The HOBY Maryland Seminar Planning Committee is now recruiting members of the Facilitation Team for the 2024 Maryland Leadership Seminar. This year’s seminar will be at Towson University in Towson, Maryland. The seminar will be held from Thursday, June 6th through Sunday, June 9th, 2024. Facilitators will be asked to report on site on Wednesday, June 5th in the evening, and remain for the entirety of the seminar.

The role of Facilitators is to lead a group of up to 8 high school sophomores through leadership-focused activities during the seminar and facilitate discussions debriefing these activities. Your main objective will be to support each of your students in gleaning as much information and motivation as possible from the weekend's events, while fostering a team dynamic that allows for the simultaneous growth of the group as a whole. Each group of students will be led by a Facilitator (one adult who is 21 years of age or older) or a Facilitation pair (two 21+ Co-Facilitators or one Facilitator and one 18-20 year old Junior Facilitator).

Being selected for and serving as a Facilitator is a great honor, opportunity, and commitment. Team selection and pairings are done with the goal of creating a cohesive and varied unit that will work as a team to support the students as a whole. Pairings are selected to complement each other in regards to experience, skills, and personalities.

Whether you are brand new to HOBY or you've volunteered every year since you were an ambassador, this is an opportunity to add an exciting chapter to your HOBY Story. We look forward not only to reviewing your application, but also to seeing you at HOBY events for years to come!

HOBY Hugs,

Michelle, Shannon, and Alana

ex. Ask me about teaching, Ask me about skydiving, Ask me about volunteering with Habitat for Humanity, etc.
One vital role of Facilitators (21+ volunteers) is to conduct Bed Checks and Wake Ups. Bed Checks ensure that ambassadors are in their rooms preparing for bed at the end of the day's activities. Wake Ups ensure that ambassadors are awake and preparing to arrive to meet their group on time in the morning. Please indicate your preference level for Bed Checks and Wake Ups: *
Please indicate your preference level for having a Junior/Co-Facilitator *

Seminar Committee

This information will be used in the HOBY MD Ambassador Handbook, Digital Addendum, and in promotional materials on social media in the days leading up to the 2024 seminar. Please aim to keep responses to 15 words or less. If you have any questions, please contact multimedia@hobymd.org.

Team Alumni

Hello, 2022 and 2023 HOBY Maryland Alumni,

We are thrilled that you will be volunteering with HOBY Team Alumni! There are a mutiltude of opportunities for TA to contribute to the seminar from pre-seminar logistics of recruitment and fundraising to in-person seminar logistics management, finding sustainable solutions with the Green Team, creating digital memories through the Multimedia Team, and much more. TA work hard throughout the seminar to ensure a new generation of leaders has an equally or more OUTSTANDING experience than themselves. Every single member of TA is a critical role and you have completed a vigirous application process to be here. As a reminder, your participation is conditional on the completeion of a few key requirements: 

  • Team Alumni must be on track to complete and log 100 hours of service in the HOBY L4S Portal. Hours must have been earned from the HOBY Maryland 2023 seminar and on to be considered. Please note, the hours would not need to be completed until shortly ahead of the HOBY Maryland 2024 seminar, but you must demonstrate progress towards that goal by the time you submit your Team Alumni Application this Fall.
  • Team Alumni members must also be active participants of our HOBY Maryland Alumni Association throughout the year and are required to attend at least 2 alumni events including CLeW programs, official HOBY Maryland Alumni Association Events (service or socials), or attending a Corporate Board event with a Cooperating Organization. 
  • Team Alumni must work with the team to fundraise the cost of attendance.
  • Team Alumni must have an ambassador from their high school registered to attend HOBY Maryland.

While we deliberate exactly each person's role on TA, we appreciate you taking the time to complete this form. Should you have further questions, please reach out to teamalumni@hobymd.org.

Thank you!


    

Zainab Mirza
Director of Team Alumni


Camille Carter
Assistant Director of Team Alumni


 


 

 

Basic Information

Parent/Guardian Name*
I am a High School:*
Jacket Size*
There is currently at least one student registered from my high school:*
I have attended my first required alumni event*
I have attended my second required alumni event*
I was on Team Alumni last year.*
There is not a mandatory minimum of service hours required this year to be eligible for TA. We encourage those that are able to complete community service to do those and log them through the HOBY portal as service is a critical component of HOBY programs.

Skills

Check any/all skills that you feel confident with

Stuff you can bring to Seminar:

This section will not affect your selection for team.  

Do you have a laptop you are able to bring to seminar?*
Do you have a digital camera you can bring to seminar?*
Will you have a cell phone at seminar?*
E.g. email / text / call / GroupMe / Slack / WhatsApp

Other

Facilitation Team Suggestions!

Give us a name or two of someone you think would be an Outstanding addition to the HOBY MD Facilitation Team!

Name 1
Name 2

Post-Secondary Program Element

Each year as part of our programming, HOBY Maryland conducts a program element during which guests are invited to speak to and interact with our student ambassador participants. Typically, these guests also choose to donate to cover some of the cost of Seminar as well. We would like your help in finding individuals who might be a good fit to participate in this event. Your recommendations of individuals will help us fill out the program elements and make our event successful.

Suggested Guest 1
Suggested Guest 2

Staff Frequently Asked Questions

The following are our Frequently Asked Questions for participants and parents / guardians.

You can download a copy of this year's Frequently Asked Questions here.

Q: What is HOBY?

A: Hugh O’Brian Youth Leadership (HOBY) is a non-profit organization committed to inspiring and developing our global community of youth and volunteers to a life dedicated to leadership, service, and innovation. Founded in Los Angeles, California in 1958 by actor Hugh O’Brian, HOBY programs provide youth selected by their schools to participate in unique leadership training, service-learning and motivation-building experiences. HOBY also provides adults with opportunities to make a significant impact on the lives of youth by volunteering. Over 4,000 committed HOBY volunteers plan and execute the programs each year, serving both at the local HOBY affiliate level and on HOBY’s Board of Trustees. Due to the selfless efforts of volunteers and the contributions of generous donors, more than 10,000 students participate in HOBY programs annually. Today, over 425,000 proud alumni make HOBY stronger than ever. HOBY alumni are leaders in their schools and communities, throughout the United States and the world, making a difference for others through service.

Q: What is the purpose of the state leadership seminar?

A: The seminar supports the primary objectives of Hugh O’Brian Youth Leadership: to motivate and empower individuals to make a positive difference within our global society through understanding and action based on effective and compassionate leadership; to interface these potential leaders with recognized leaders in business, industry, government, science, education, and the professions through give and take workshops; to stimulate opportunities for these young people to demonstrate their leadership abilities when they return home for betterment of community and country.

Q: What do students receive by attending their state leadership seminar?

A: Known as HOBY’s flagship program, the Leadership Seminar is designed for seminar attendees, or HOBY Ambassadors as they are called, to recognize their leadership talents and apply them in becoming effective, ethical leaders in their home, schools, workplace, and community. The high level of energy, encouragement, and motivation as well as the interaction with peers, panelists, and volunteers are important elements in nurturing the students’ future leadership roles. In addition, students participate in hands-on leadership activities and meet state leaders in such areas as business, government, education, media, and the nonprofit sector. Ambassadors will also participate in a service learning community project. Throughout the seminar, students build new friendships and networks for the future.

Q: What are the benefits after attending a HOBY Leadership Seminar?

A: Many Ambassadors return home with a new vitality, a greater sense of purpose, and a new set of resources that they can use to make their schools and communities better places in which to live. With this new enthusiasm, HOBY Ambassadors can create a ripple effect of social responsibility in their communities. Ambassadors are asked to become part of HOBY’s commitment to the “President’s Summit for America’s Future”. By undertaking a community service project(s) involving at least 100 hours, they have the opportunity to join 10,000 other HOBY Ambassadors in making a difference in your school, community, place of worship, or other environment. Alumni can continue their involvement by attending Alumni functions, volunteering for the annual leadership seminar, or teaching at a one-day Community Leadership Workshop (CLeW) held in local communities. HOBY seminar attendance can be added to resumes and college applications. Alumni are eligible to receive Ambassador Leadership Scholarships from various colleges and universities to help fund higher education through graduate school.

Q: Who pays for the seminar?

A: The school is asked to pay a registration fee to HOBY HQ (our offices in Westlake Village, CA). Sometimes this fee is paid by the parent/guardian. The all-volunteer Maryland committee raises the state seminar expenses for room & board, copies & postage, and program supplies (approximately $100,000) from generous sponsorships from the private sector, service organizations, and individuals. Women’s Clubs, Jaycees, Kiwanis, and Optimists financially sponsor individual schools to the seminar.

Q: What is an LSC?

A: The LSC is the Leadership Seminar Chair. This individual has been voted by the Maryland Board of Trustees to lead this year's efforts in planning and executing the Maryland Leadership Seminar. The LSC leads a fully volunteer committee which works year-round to ensure the smooth, safe, and life-changing experience which happens at Seminar. Natalie Gaudette is the LSC for the 2024 HOBY Maryland Seminar and can be reached at seminarchair@hobymd.org.

Q: What transportation arrangements have been made?

A: Volunteers are responsible for getting themselves to and from seminar. Oftentimes volunteers are able to carpool or find other similar arrangements to ease transportation difficulties. If you have any concerns about getting to Seminar, email seminarchair@hobymd.org for assistance.

Q: What are the accommodations like?

A: Participants and volunteers will be assigned to dormitory rooms with two to four participants on floors reserved exclusively for the seminar. All attendees will need to bring their own towels, pillows, bed linens, and toiletries. Everyone will receive nutritious breakfasts, lunches, and dinners. On the Medical History Records Form, please indicate any special dietary considerations, including vegetarianism, and we will do our best to accommodate you.

Q:What if I need to take medication while I am at the seminar?

A: Please provide information about your medication on the Medical History Records Form and bring the Physician Medication Verification Form with you to the seminar (documents are included in this packet). Make sure to read and comply with the Policy for Use of Medication During a HOBY Event.

Q: Who may I contact should I have additional questions?

A: Additional questions or concerns should be directed to Natalie Gaudette at seminarchair@hobymd.org.

Donations to HOBY Maryland

HOBY Maryland is only made possible through contributions from the community. We have an annual budget for existing programs that approaches $150,000. However, we expend no money for the monthly rent or lease of an office, and have no paid staff or administrative personnel, since our entire staff is composed of volunteers. One-hundred percent of our funds are used for the charitable purposes of our programs. It is our sponsors that make these wonderful programs possible.

Sponsorship of high school sophomores ensures that there is no cost to the students, their parents/guardians, or the high schools involved in HOBY programs. This is because our sponsors realize that leadership potential can be found in every corner of our state, and the ability to pay should not be a consideration. They also realize that sponsorship of these students leads to the betterment of their own local communities as these students give back to the community after going through a HOBY program.

HOBY depends heavily on the generosity of our supporters and even our volunteers. Even as we strive to keep our costs low, we feel the effect of increased lodging, transportation, and food expenses. Our cost per student has risen to more than $450 per student, not including the licensing fees paid to HOBY HQ for each HOBY Maryland ambassador.

Some of our volunteers only come in for the weekend. Others put in nearly as many hours to HOBY as they do their full-time paid jobs. While the time that each volunteer contributes is invaluable, it still takes dollars to make sure our seminar can happen at the level that has made it a nationally recognized program for more than a decade.


Even as a volunteer with HOBY Maryland, the cost of your participation with us is significant. You are not obligated to pay your way to be a volunteer, but we do ask that you take these costs into consideration when determining your ability to fundraise and/or donate.

Cost

Cost per Volunteer

Housing (4 Nights)

$ 152.00

Meals

$ 106.40

T-shirt

$ 11.00


Team Alumni Jacket

$ 30.00

Background Check

$ 15.00

Total cost

$ 314.40


Team Alumni Jacket

$ 30.00

Total cost

$ 299.40


Background Check

$ 15.00

Parking Cost

$ 12.00

Total cost

$ 296.40


Parking Cost

$12.00

Total cost

$ 281.40


Background Check

$ 15.00

Total cost

$ 284.40


Total cost

$ 269.40


HOBY Maryland is an entirely volunteer-run seminar and relies on partnerships, grants, and fundraising to ensure all program elements are paid for and ambassador and volunteer staff accommodations are covered. HOBY Maryland's housing, dining, and other costs for Team Alumni are about $6000, $300 per member of the team. TA are not required to cover their personal costs, however, personal donations are welcomed. If chosen, TA may volunteer to assist in fundraising efforts ahead of the seminar.

These amounts represent the costs that HOBY Maryland must pay to have you on-site during the Seminar. A personal donation is not required but is welcomed. Should you choose not to make a donation now, you may make it later as well. Donations will have no bearing or effect on your application. We also cannot guarantee that if you donate now that you will have a place on our team. All donations are non-refundable and will go towards funding the HOBY Maryland Leadership Seminar.

I would like to donate via Paypal at this time:*

Our gift-in-kind wish list is available here.

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Key Deposit

Key deposits are optional. If you do not lose your key, your key deposit will be returned to you. The cost from the University to replace a lost key is $75. In the event that your key is lost and you have not made a key deposit, you will be responsible for reimbursing HOBY MD for the full $75 fee. If you have made a $25 key deposit, HOBY MD will cover the remaining $50 instead.

Key Deposits (optional payment of $25):*

Final Checklist

I can attend the entirety of HOBY Maryland 2024 from Wednesday, June 5, 2024 through Sunday, June 9, 2024.*
When is your potential conflict?*
I understand that I am not allowed to drive myself to or from seminar.*
We will do our best to help organize carpools, but please have a plan in case nobody lives near you. If you have questions, please email teamalumni@hobymd.org
I understand that my school must be represented by a sophomore ambassador in order for me to attend.*
I have applied to be a HOBY volunteer online at https://volunteer.hoby.org/*
I am able to function for the Seminar in its entirety.*
I have never been convicted of a felony.*
I will attend the required virtual staff training meetings for my role as a volunteer*
$
Calculated from your Volunteer Donation + Potential Key Deposit+ HOBY Store. You can only edit this field by going back in the form.

By signing below, I certify that all statements made and information provided in this application are true and complete to the best of my knowledge.  This signature serves to validate and acknowledge the proper submission of travel information, medical history record, health insurance information, COVID-19 vaccination record, consent and acknowledgement of risk, acknowledgement of the notice of privacy practices, agreement to the Code of Conduct, and the Social Media supplement to the Code of Conduct as well as all answers contained herein this application.

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